I created a handout for a Youth Ministry Gathering a decade ago that has been shared upon request and with NCYC Group Leader meeting attendees.
I thought I should 'dust it off' and re-check website links before the Inaugural Lunch and Learn Session next Thursday (12-12-13) wherein we will be discussing Record-keeping and Budgets.
Feel free to add your tips and ideas in the COMMENTS below.
- Check to make sure your idea is not already a big fundraiser for another parish/school group or organization. If you duplicate fundraisers, not only may you run the risk of not being as successful as you hope, you may create a negative relationship with the other club or group!
- Advertise, advertise, advertise! For many fundraisers, you will want support not only from your parishioners, but also from the larger community!
- Organize more volunteers than you think you will need. Good customer service is always appreciated, and that cannot be given if there are too few volunteers!
- Set a goal based on a specific trip or event, or for the entire ministry year. Monitor that goal in a location that parishioners can see. After the fundraiser, publish the results (parish bulletin, city paper, etc.) and thank the supporters.
- Safety should be goal #1—if selling ideas door to door or at a public location, remind the students to have an adult present and to never go it alone. Be cautious in dark areas and never carry a large amount of money. Also, use caution when lifting/moving heavy boxes of supplies.
- It is best to have checks made out to your Church/group account rather than in the name of a person, whenever possible. This also allows the 5019(c )(3) to offer a receipt to donors for tax purposes, which may increase your donations!
- Fundraisers provide a lot more than just money as a benefit--- they also provide opportunities for leadership development, building communication skills, community building, financial experience and event planning practice!
(These are provided for informational purposes only. No endorsement is implied or given for any of these companies.)
www.justfundraising.com or call 1-888-440-4114
www.profitpotentials.com or call 1-800-543-5480
www.school-fundraisers.com or call 1-866-327-7900
www.activeteamfundraising.com or call 1-866-698-3267
http://allstar1.com/ or call 1-800-642-4766
www.resourcefundraising.com or call 1-800-642-0780
www.longaberger.com/cindeecase (or contact any direct-sales consultant to inquire about fund-raising options; often the consultant donates a portion of her/his profits to your group.)
http://www.fundraising.com/ or call 1-800-443-5353
http://www.easy-fundraising-ideas.com/ or call 1-866-874-8383
ITEMS TO SELL:
--Holiday wreaths or ornaments
--Cookies or cookie dough
--Tickets to sporting events or amusement parks
--Huge garage sale with parishioner donations
--Community discount cards or coupon books
--Ad space in a program book
--Statues or religious icons
--Raffle tickets for great/donated prizes
SERVICES TO SELL:
--Babysitting during holiday shopping season
--Hold talent show, charge admission fee
--Sponsor a “coffee house” complete with beverage varieties and entertainment
--Ice cream social
--Chili Cook Off Contest
--Hold a reverse raffle
--Burger King, Chili’s, Beef O’Brady’s or other restaurant incentive nights
--Collect cell phones to recycle for money
--Take Stock in our Youth
--Golf or Tennis tournament
--Kidnap the Pastor (ask for ransom from parishioners)
--Fun Runs (or walk, or bicycle trips)—pay to play
--“Sponsor a Teen” program
--Spare Change collections after Masses or a Penny Drive
--Annual second collection envelop
--Involve a Direct Selling Consultant who will donate sales commissions from a show (like Longaberger, Pampered Chef, Mary Kay, Tupperware, etc.)
--Grant-writing—sure it takes some work, but there is a lot of money waiting!
--Online appeal via Facebook or other social media
Cindee Case, Director of Youth & Young Adult Ministry, Diocese of Youngstown, July 2003, 2013rev.
Budgeting for a Retreat
1. Projected Expenses
(Based on estimate of _____ participants)
· Program needs (name tags, bibles, folders, candles, paper, poster board, etc.)
· Leadership material needs
· Recreation supplies
· Planning team expenses
· Guest speak stipends (if any)
· Liturgical supplies
· Priest stipend, if any, for reconciliation, Mass, etc.
· Retreat remembrance gift (if any)
· Retreat Center:
Per person fee
Gas for cars
· Food (if not included in retreat center charges)
# of participants X food cost
· Insurance (if not included in retreat center charges)
# of participants X insurance cost
2. Projected Income (Based on estimate of _____ participants)
· Fees from participants
· Income from church/youth ministry budget
· Fund-raising events
· Special scholarship gifts
· Other sources
Cindee Case, MPS
Director of the Diocese of Youngstown Office of Youth and Young Adult Ministry.