I was recently in a discussion with a Coordinator for Youth Ministry about various roles a facilitator takes during a retreat, which reminded me of the handout (copied below) prepared by Sister Mary Ann Spangler, HM as we trained young adults to lead youth retreats. I share this now for your use, not only in regards to preparing leaders for retreats, but also to consider when planning a class, meeting or other gatherings. Simple Sharing: Simple sharing is a group process in which each person is invited by the facilitator to share for about one minute without interruption from anyone else. Each can make statements based on facts or personal opinion. Questions for clarification can be asked after all members of the group have finished speaking. It is not the time for debate, discussion or other comments. If a person is not ready to share, they are permitted to pass and the facilitator will return to them after the last person in the group has had an opportunity to contribute. Silence: Silence, although not popularly recognized as a “group process,” is a very important group technique. At various points, the facilitator or participants may request a moment or more for silence. This is a time of quiet for reflecting and integrating what has been heard or presented. It is especially important for introverts to have this time for internal processing. Active Listening: Active Listening calls for total attention and openness to the speaker or input. It is a receptive stance that is non-judgmental and is often followed by other processes such as reflection or critical analysis. Reflection: Reflection is usually accompanied by silence. It provides a time to integrate information and refocus, to ponder meaning and implications. Reflection can be an invitation to place ideas and insights into a broader context and a chance to explore the application of values, as well as imagine possible consequences. Shared Reflection: Shared reflection provides the opportunity to share personal insights within a group context. It is usually accompanied by active listening, critical analysis and in a Christian context, may include prayer. Critical Analysis: Critical Analysis is an active process in which input is integrated into a context which includes, but is not limited to: social, economic, emotional, financial, spiritual, global, and historical realities. It is an opportunity to integrate what is known, in order to best recognize next steps. Discussion: Discussion is a conversation, back and forth, respectfully sharing factual information and opinions. This is not the same as debate (forensics) or argumentative conversation (conflict). This is an opportunity for strengthening understanding, seeking clarification, providing rationale and listening attentively. Brainstorming: Brainstorming is a process which encourages many ideas to be shared without judgment, clarification, discussion or comment. It is a method which generates many ideas in a very short period of time. It is a way for stretching, expanding and visioning new possibilities. It is helpful to have a secretary or recorder list the ideas for further analysis, reflection and discussion. Resistance: Resistance can be an internal or external pulling away from the central focus. It may involve slowing down or stopping a process and the flow of energy. It can be subtle and even unrecognized within an individual or group. Consensus: (Developed by Dobie Moser, March, 2004) Building Consensus is understood as a state of shared commitment regarding a specific statement within a group of persons. It is not a number indicating winning and losing, it is not the same as unanimity, nor is it a majority rules process. It is a process for listening, reflecting, and discerning how a group’s decision or direction reflects the values that it expresses as its own. Consensus requires having a specific statement representing the group to consider. Here are the ingredients of a well developed consensus statement 1. Focuses on a specific aspect of the topic 2. Takes a clearly articulated position 3. Reflects community identified common values 4. It is a statement of vision & direction - action steps come later Prayer: Prayer is a conversation with God which involves speaking and listening. It can be formal, informal, personal or communal and provides the faith foundation of mission, discipleship, and the eschatological mysteries. Discernment: Discernment is a process which leads to a faith-based decision. It incorporates a series of steps or phases some of which include: statement of a question or listing of options; openness to any possible outcome (freedom); gathering of data or information on each option; prayer for guidance; recognition of personal gifts, talents, and skills; recognizing the right “fit”; and a commitment to that choice which leads to inner peace. Dialog: Dialog is a more complex, in-depth conversation around questions or issues which incorporates many facets, perceptions and attitudes. Many of the processes identified above would be foundational when engaging in an honest and sincere dialog.
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*** Note: The Office Blog is now inactive, but posted for continued reference as needed (6/30/21) ***Cindee Case, MPSFormer Director of the Diocese of Youngstown Office of Youth and Young Adult Ministry (2/2002 - 6/2021) Archives
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